Experienced Remote Executive Assistant for Chief Digital Media and Marketing Officer – Strategic Support for a Thriving Digital Enterprise

About Workwarp

At Workwarp, we're a dynamic and innovative organization at the forefront of digital media and marketing. Our mission is to push the boundaries of what's possible in the digital landscape, and we're seeking a highly skilled and motivated Executive Assistant to join our remote leadership team. As a key member of our team, you'll have the opportunity to work closely with our Chief Digital Media and Marketing Officer, supporting the development and execution of strategic initiatives that drive business growth and success.

Job Overview

We're looking for a detail-oriented and proactive Executive Assistant to provide exceptional administrative support to our remote leadership team. This pivotal role will serve as the primary liaison for the Chief Digital Media and Marketing Officer, facilitating smooth operations across marketing, media, and technology teams while ensuring efficient management of schedules and projects. If you're a motivated and organized individual with a passion for delivering exceptional results, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Administrative Support: Deliver comprehensive administrative assistance to a remote leadership team, including scheduling meetings, managing travel arrangements, and overseeing expense reporting through an online platform.
• Calendar Management: Coordinate calendars, meetings, and conference calls, optimizing time management for the leadership team.
• Meeting Documentation: Attend meetings with the Executive Vice President (EVP) to document action items and monitor progress using project management software (Asana).
• Team Collaboration: Collaborate with fellow Executive Assistants to streamline travel and meeting logistics across different departments.
• Communication Bridge: Act as the primary contact for the marketing, media, DHx, and technology teams, addressing inquiries and facilitating effective communication.
• Presentation Development: Assist in the development of presentations for Board Meetings and other significant events.
• Project Management: Serve as a communication bridge between leadership and external teams involved in platform development and technology projects, tracking updates and ensuring completion of tasks.
• Leadership Support: Facilitate ongoing communication between the EVP and team members, including regular 1:1 meetings and discussions regarding goals and evaluations.
• Event Planning: Organize quarterly team meetings and support budget review processes by collecting monthly financial reports.
• Content Creation: Assist with content creation initiatives (e.g., podcasts, social events) by coordinating with team members and external partners to ensure timely execution.
• Audience Acquisition: Support audience acquisition efforts for media projects, including identifying target audiences and managing outreach.
• Content Review: Review content for accuracy, including speaker credentials, sponsorship details, and social media posts.
• General Support: Provide general administrative support and assist with social media and content scheduling as needed.
• Additional Duties: Undertake additional duties as required to align with leadership and team objectives.

Required Skills

• Technical Skills: Proficient in MS Outlook, MS Word, MS Excel, and MS PowerPoint.
• Editing and Proofreading: Strong editing and proofreading abilities.
• Communication Skills: Exceptional written and verbal communication skills with attention to detail.
• Organizational Skills: Excellent organizational skills with the ability to manage multiple projects effectively.
• Interpersonal Skills: Strong interpersonal skills for fostering positive relationships with internal teams and external partners.
• Adaptability: Self-motivated with the capability to work independently while thriving in a collaborative environment.
• Adaptability: Adaptable to changing priorities and adept at meeting deadlines in a dynamic setting.

Qualifications

• Education: Bachelor's Degree or equivalent professional experience.
• Experience: A minimum of 5 years of experience in an office environment, specifically supporting multiple leaders and engaging with external stakeholders.
• Professional Maturity: Professional maturity, discretion, and sound judgment are essential.

Career Growth Opportunities

This position presents an excellent opportunity to enhance your organizational and communication expertise while developing valuable relationships with internal teams and external partners. Collaborating closely with leadership will provide insights into strategic decision-making and project management processes.

Company Culture and Values

We pride ourselves on fostering a collaborative and supportive work environment that emphasizes teamwork and accountability. Our organizational culture values professionalism, integrity, and open communication, making it a fulfilling place for career advancement and professional growth.

Compensation and Benefits

We offer a competitive salary and a comprehensive benefits package, including health insurance, retirement savings, and paid time off. We're committed to providing a supportive and inclusive work environment that allows our employees to thrive and grow in their careers.

Ready to Apply?

If you're a motivated individual ready to contribute to a thriving team, we encourage you to apply now! We're excited to review your application and look forward to discussing this opportunity further.