Experienced Virtual Assistant for Scheduling and Administrative Support - Boutique Law Firm - 12 pm to 8 pm ET

Join Our Dynamic Team as a Virtual Assistant - Shaping the Future of Legal Support

We are a forward-thinking boutique law firm dedicated to delivering exceptional legal services to top executives, investors, and business leaders. As a key player in our team, you will be instrumental in driving our success and contributing to a vibrant community of professionals who share a passion for excellence. We are now seeking an experienced and highly skilled Virtual Assistant for Scheduling and Administrative Support to join our remote team.

About Our Firm

Our boutique law firm is built on a foundation of expertise, innovation, and personalized service. We pride ourselves on our ability to understand the unique needs of our clients and provide tailored solutions that meet their complex requirements. As a Virtual Assistant, you will be an integral part of our team, providing critical support and enabling us to deliver outstanding results for our clients.

Key Responsibilities

As a Virtual Assistant for Scheduling and Administrative Support, you will be responsible for a range of tasks that require strong organizational skills, attention to detail, and excellent communication. Your key responsibilities will include:

• Calendar management: efficiently managing multiple calendars, scheduling meetings, and ensuring seamless coordination between team members and clients.
• Meeting scheduling and planning: coordinating meetings, preparing materials, and ensuring that all necessary documents are available.
• Document management: saving, naming, and organizing documents in a logical and accessible manner, using tools such as Dropbox.
• Redline/Word comparing: using Microsoft Compare tools to generate redlines and track changes in documents.
• Gmail/Google Calendar/Zoom management: managing email accounts, calendars, and Zoom meetings to ensure smooth communication and collaboration.
• Hellosign/Docusign management: administering electronic signature processes, ensuring compliance, and maintaining records.
• Todo lists and follow-up: maintaining task lists, following up on outstanding actions, and ensuring that deadlines are met.

Essential Qualifications

To succeed in this role, you will need to possess a strong skillset and relevant experience. The essential qualifications for this position include:

• Experience working with law firms, accountants, investment banks, or similar environments where discretion and good judgment are critical.
• Proven ability to manage multiple calendars, schedules, and tasks with ease.
• Excellent communication and interpersonal skills, with the ability to interact with high-level executives and professionals.
• Strong attention to detail, with a thorough and accurate approach to work.
• Ability to work independently, with minimal supervision, and maintain a high level of productivity.
• Proficiency in Google Suite, Microsoft Office, and other relevant tools, such as Zoom, Hellosign, and Docusign.

Preferred Qualifications

While not essential, the following qualifications are highly desirable:

• Experience with document management systems, such as Dropbox.
• Familiarity with Microsoft Compare tools and redline generation.
• Previous experience as a virtual assistant or in a similar remote work environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

Skills and Competencies

To excel in this role, you will need to possess a range of skills and competencies, including:

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to work independently and maintain productivity.
• Proficiency in relevant tools and software.
• Good judgment and discretion.
• Flexibility and adaptability.

Career Growth Opportunities and Learning Benefits

As a Virtual Assistant with our boutique law firm, you will have the opportunity to develop your skills and expertise in a dynamic and supportive environment. You will be working with experienced professionals who are passionate about their work and committed to delivering exceptional results. You will also have access to a range of training and development opportunities, enabling you to grow and advance in your career.

Work Environment and Company Culture

Our firm is built on a culture of collaboration, innovation, and excellence. As a remote team member, you will be part of a vibrant community that values flexibility, creativity, and mutual support. We are committed to creating a work environment that is inclusive, engaging, and rewarding, and we are excited to welcome a talented Virtual Assistant to our team.

Compensation, Perks, and Benefits

We offer a competitive compensation package that reflects your skills, experience, and contributions. As a part-time virtual assistant, you will bill for your time spent working on projects, and we will provide you with the flexibility to manage your workload and schedule. We also offer a range of benefits, including the opportunity to work with a dynamic and growing firm, develop your skills and expertise, and be part of a supportive and collaborative community.

Don't Hesitate - Apply Today!

If you are a motivated and experienced Virtual Assistant looking for a challenging and rewarding opportunity, we encourage you to apply for this exciting role. While we value candidates who meet all of our requirements, we also welcome applications from individuals who are eager to learn and grow with our team. Please submit your application today, and let's discuss how you can contribute to our success.

Availability: We require a minimum of 2 hours response time within an 8 or 9 hour period between 11 am and 9 pm NEW YORK CITY time. If you are available during the specified hours (12 pm to 8 pm ET) and have the skills and experience we need, we look forward to hearing from you.

We are open to candidates from outside the USA, but we prefer individuals located in a similar time zone to ensure seamless communication and collaboration.

Join our team and become an integral part of our boutique law firm's success. Apply now and let's shape the future of legal support together!