Office Assistant

Overview We are seeking a detail-oriented and highly organized Office Assistant to join our team. This role is essential in ensuring the smooth day-to-day operations of our office, providing administrative support, and enhancing the overall employee and customer experience. In addition to office management responsibilities, the Office Assistant will also support employee well-being by preparing light refreshments, such as lemon water and seasonal fresh juices. The ideal candidate will have solid office management experience and demonstrate excellent communication and interpersonal skills. Duties • Manage front desk operations, including greeting visitors and handling inquiries. • Maintain organized filing systems for efficient data entry and record keeping. • Utilize QuickBooks for bookkeeping tasks and financial record management. • Assist with calendar management, scheduling appointments, and coordinating meetings. • Provide administrative support to various departments as needed. • Ensure a professional office environment by maintaining cleanliness and organization. • Handle customer service inquiries with professionalism and courtesy. • Maintain office supplies, equipment, and inventory. • Coordinate with vendors, service providers, and building management. • Prepare morning refreshments for employees, such as lemon water, seasonal fresh juices, and other light items. • Manage the pantry, including ordering lunch for employees every Friday, maintaining snacks and sodas, and ensuring a well-stocked and welcoming kitchen. • Care for office plants to maintain a pleasant and healthy environment. • Other duties as assigned. Qualifications • Previous office administration or office management experience is required. • Strong organizational skills with the ability to manage multiple tasks efficiently. • Excellent phone etiquette and customer service skills. • Bilingual in Mandarin is preferred. • Experience with data entry, filing systems, and general clerical duties is a plus. • Strong time management skills to prioritize tasks effectively in a fast-paced environment. • Experience as a personal assistant is an advantage, particularly in managing executive schedules Job Type: Full-time Pay: From $50,000.00 per year Work Location: In person Apply tot his job Apply To this Job