Experienced Remote Executive Assistant for Visionary CEO – Dynamic Healthcare Marketing Environment

Introduction to Xavier Creative House (XCH)

Xavier Creative House (XCH) is a pioneering healthcare marketing agency that has been making waves in the industry since its inception in 2013. With a strong commitment to fostering a distinctive, service-centric culture, we operate fully remotely to minimize our carbon footprint and leverage cloud-based tools to collaborate effectively. As a Certified B Corporation, we prioritize sustainability, mutual respect, and wellness, reflected in our 2050 Sustainability Pledge and team-oriented approach. Our mission is to drive bold, evocative solutions in the healthcare space, and we're seeking a highly skilled and proactive Executive Assistant to support our visionary CEO, Sunny, in this endeavor.

About the Role

We're looking for an exceptional Executive Assistant to join our dynamic team and provide high-level support to our CEO. As the right-hand person to Sunny, you will play a pivotal role in ensuring seamless day-to-day operations, organizing priorities, anticipating needs, and providing top-tier support. This is an exciting opportunity to work closely with the executive team in a fast-paced, dynamic healthcare marketing environment and contribute to shaping our impact in the industry.

Key Responsibilities

• Daily management of Sunny's schedule, commitments, and priorities, ensuring she is prepared and organized for all responsibilities
• Strategic alignment with EOS methodology, understanding the big picture and how departmental needs intersect, and taking detailed notes to maintain alignment
• Idea intake and execution, capturing, prioritizing, and developing actionable plans for Sunny's ideas, and ensuring they align with operational standards
• Email, calendar, and travel management, taking charge of Sunny's schedule, prioritizing emails, and coordinating travel logistics
• Event planning and logistics, owning the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards

Essential Qualifications

To be successful in this role, you should have:

• 3-5+ years of Executive Assistant experience in a fast-growing, scaling business
• Experience working directly with entrepreneurs, visionaries, and/or CEOs
• Small to mid-sized business experience
• Proven experience in process creation and implementation, showcasing strong organizational and detail-oriented skills
• College degree, preferably with coursework relevant to business, marketing, or healthcare
• Familiarity or experience in marketing and healthcare sectors

Preferred Qualifications

While not essential, the following qualifications are highly desirable:

• Background in marketing
• Business degree
• Certifications in project management or similar fields
• Client services experience
• Interest in mission-driven organizations, volunteering, or philanthropy, indicating involvement in community-focused initiatives

Skill Set and Competencies

To excel in this role, you should possess:

• Exceptional communication and interpersonal skills, with the ability to listen, absorb, and connect the dots
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks and projects
• Proactive approach and relentless drive for clarity, with the ability to anticipate needs and provide solutions
• Collaborative mindset, with the ability to create an environment where everyone feels supported and heard
• Positive and empowered attitude, with the ability to maintain an uplifting environment even when solving problems

Career Growth and Learning Benefits

At XCH, we're committed to the growth and development of our team members. As our Executive Assistant, you'll have access to:

• Opportunities for continuous learning and career advancement
• Professional development programs to enhance your skills and knowledge
• Mentorship and coaching from experienced professionals in the industry
• A dynamic and supportive work environment that fosters innovation and collaboration

Work Environment and Company Culture

Our company culture is built on the following core values:

• Bold & Evocative: We think outside the box to create solutions that go beyond the status quo
• Respect & Candor: We establish trust by being authentic and communicating without judgment
• Service-Centric: We support the unique needs and communication style of each person to make them feel heard and valued
• Empowered Mindset: We fuel original thinking and personal growth through continuous learning and development
• Harness the Magic: We cultivate positive energy to propel big, audacious goals and achieve synergistic outcomes

Compensation, Perks, and Benefits

We offer a competitive compensation package, including:

• A base salary range of $70,000 - $80,000 per year, depending on experience and qualifications
• Commission and bonus opportunities to reward your hard work and success
• Generous paid time off and holidays to maintain a healthy work-life balance
• 401(k) retirement plan with company match to help you secure your future
• Health benefits, including medical, dental, vision, short-term/long-term disability, and life insurance
• Mental health and wellness programs to promote physical, mental, and emotional well-being

Conclusion

If you're a seasoned Executive Assistant looking for a new challenge, or an ambitious professional seeking to grow your career in a dynamic and supportive environment, we encourage you to apply for this exciting opportunity. As our Executive Assistant, you'll play a vital role in shaping our impact in the healthcare marketing industry and contributing to the success of our visionary CEO. Don't miss out on this chance to join a team that values your input, ideas, and contributions. Apply today and let's build the future together!