Consultation Appointment Specialist (Remote, Night Shift)

We’re looking for an experienced Virtual Assistant with a strong knack for staying organized and ensuring everything runs smoothly. As a VA, you will support attorneys by managing case-related tasks, coordinating client communications, and helping guide potential clients through the legal case funnel—from initial contact to conversion. If you're proactive, detail-oriented, and excited about making a real impact in a fast-paced legal environment, we’d love to meet you. Your responsibilities include: • Assisting attorneys by managing client intake and case documentation • Following up with potential clients to keep them engaged and advancing through the process • Maintaining attorney calendars and setting appointments across time zones • Organizing case files and track updates using task and document management tools • Responding to emails and client messages in a timely, professional manner • Keeping CRM systems and trackers updated with client and case status • Preparing summaries or reports as requested by attorneys • Flagging issues that may delay case conversion and suggest solutions • Handling general virtual assistant tasks (e.g., inbox management, research, scheduling) Requirements • At least 3–5 years as a Virtual Assistant or in executive support • Strong written and verbal English communication skills. • Skilled in tools like Slack, Notion, Trello, and Calendly • A strong communicator who can work with diverse stakeholders We’re looking for someone who is: • Proactive, organized, and resourceful • Detail-oriented and handles confidential information with care • A critical thinker who works well independently without micromanagement • Able to anticipate needs before being asked • A collaborator with a growth mindset and a passion for continuous improvement At LegalMatch Philippines, we provide a dynamic and innovative environment where you can grow and make a meaningful impact in legal tech. Join our team, collaborate with driven professionals, and take the next step in your career. Apply now! Apply tot his job Apply To this Job