Administrative Coordinator 5 (Arlington, VA)

Key Responsibilities ? Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system ? Is coordinator of project communications ? Frequently interacts with upper management on related project issues, as well as external clients ? Performs scanning and electronic filing ? Answers phones ? Greets and directs visitors ? Assembles documents (reproduction and collation) ? Performs word processing and data entry ? Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders ? Submits badging requests for building and suite level badging access ? Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required ? Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security. ? Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events. ? Building and maintain workflows- online tool ? Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms ? Creation of Microsoft Forms for various needs ? Reproduction of design documents, binding, shipping to clients ? Orders office supplies ? Maintains project calendar ? Arranges project-related meetings, travel and/or events. May travel with project team ? Generates or distributes ad hoc reports using various business systems and databases to internal project team ? Generates simple documents, such as letters and memos ? Generates more complex documents, such as spreadsheets, presentations, and project reports ? May coordinate collection of timesheets ? May route and track invoices ? May verify accuracy of invoices prior to approval ? Performs other general clerical duties as needed ? Individual contributor with no subordinates Minimum Qualifications Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations. Preferred Qualifications ? 5+ years relevant experience preferred ? High School Diploma or equivalent preferred Preferred Skills: ? Intermediate MS Word skills ? Intermediate MS Excel and PowerPoint skills ? Intermediate MS Outlook skills ? Spelling and grammar skills ? Concentration and cognitive skills ? Initiative ? Interpersonal skills ? Attention to detail and reading comprehension ? Communication skills, including verbal and written skills ? Ethics and values ? Integrity and trust ? Ability to make decisions ? Ability to prioritize ? Problem-solving ability ? Expense Reporting Systems (Creating) ? Expense Reporting Policies and Procedures (Reviewing and approving) ? Time Reporting Systems ? Time Reporting Policies and Procedures ? PeopleSoft and Blueprint Basic Users ? Telephony and Webconferencing ? Electronic Repository Systems ? Travel Systems ? Financial Information Systems/Business Reporting System Apply Job!