Sales Assistant (Remote – Onshore or Offshore)

About the Role Support the Sales Rep or Business Developer in winning and closing work by handling administrative, follow-up, and proposal tasks with speed, accuracy, and professionalism— freeing the rep to focus on selling and relationship-building. Key Responsibilities Proposal & Communication Support • Draft and send proposals using our AI-assisted templates and company software • Write and send follow-up emails for smaller or standardized jobs • Edit and attach video walkthroughs and relevant photos to proposals • Use AI tools to map properties and pre-build proposal frameworks for rep review Scheduling & Client Interaction • Book and confirm sales appointments, including lunch meetings and site walks • Coordinate and manage the rep’s calendar to avoid conflicts and prioritize key client needs • Send reminders and confirmations for all appointments and calls • Make occasional outbound calls for scheduling, permit follow-up, or client coordination Sales & Reporting Tasks • Prepare weekly and monthly sales reports using data from our CRM and estimating software • Create sales presentations or client decks based on rep’s direction • Track proposal acceptances and pipeline progress across stages • Maintain a digital dashboard or status board for sales performance Pre-Construction Support • Call municipalities or clients to obtain permits or required documentation • Gather all required info and documents to ensure a smooth pre-construction handoff • Work with internal ops/admin teams to close the loop once a job is sold Technology & File Management • Use company software and cloud tools to track and organize proposals and job files • Maintain clear digital folders for each client/job with proposals, photos, and communication logs • Regularly update Monday.com, LMN, and other platforms with notes, status, and follow-ups Required Skills & Experience • Strong computer and organizational skills • Confident using AI tools (property mapping, email writing, proposal generation) • Clear written and verbal communication in English • Reliable, fast-paced, and self-directed with remote work • Comfortable making outbound calls and talking with clients or agencies Preferred Experience • Familiarity with construction, landscaping, or service-based businesses • Previous experience supporting a Sales Rep, Business Developer, or Account Manager • Experience with LMN, Monday.com, QuickBooks Online, or similar platforms Success in This Role Looks Like: • Proposals turned around in under 24 hours • Sales calendars run smoothly and efficiently (no double-bookings) • Reps spend most of their time selling and building client relationships—not doing admin • Clear and timely reports keep the sales team focused and informed • Pre-construction handoffs happen with no surprises Job Type: Full-time Benefits: • Health insurance • Life insurance Application Question(s): • Are you fluent in written and spoken English? • How comfortable are you using AI tools for writing emails, generating proposals, or mapping properties? (Scale: Not comfortable – Very comfortable) • Have you previously supported a Sales Representative, Business Developer, or Account Manager? (Yes/No) • Do you have experience in construction, landscaping, or another service-based business? • Are you available to work full-time and coordinate across multiple time zones if needed? • What is your current timezone? Work Location: Remote Apply Job! Apply to this Job