Executive Assistant to the CEO

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CEO in a dynamic and cross-functional capacity. Description About the Role We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CEO in a dynamic and cross-functional capacity. This role is pivotal in ensuring operational efficiency, managing complex schedules, and serving as a trusted right hand in both daily operations and strategic initiatives. You will play a key role in driving productivity and acting as a liaison across internal teams and external stakeholders. Key Responsibilities • Calendar & Schedule Management: Manage and optimize the CEO’s calendar, including meetings, appointments, travel, and personal engagements with precision and foresight. • Task & Workflow Coordination: Oversee task and project tracking using task management platforms (e.g., Asana, ClickUp, or similar); ensure timely follow-through and accountability across departments. • Inbox & Communication Management: Triage and respond to emails, messages, and requests on behalf of the CEO with professionalism, discretion, and accuracy. • Tech Enablement: Leverage tools such as online ticketing systems (e.g., Zendesk, Moxo, Jira), collaboration platforms (e.g., Slack, Teams), and cloud storage (e.g., Google Drive, Dropbox) to streamline operations. • Cross-Functional Support: Serve as a point of coordination between executive leadership and internal teams, helping to move initiatives forward and solve bottlenecks. • Meeting & Event Preparation: Prepare agendas, briefing materials, and notes; handle logistics and follow-ups. • Personal Assistance: Provide light support on personal and confidential matters at the CEO’s discretion. • Confidentiality & Discretion: Handle sensitive information with a high degree of integrity and professionalism. Qualifications • 4+ years of experience supporting senior executives or C-level leaders • Proven expertise with modern task management tools (e.g., Asana, Trello, Monday.com) • Experience using online ticketing or support platforms • Strong written and verbal communication skills • Mastery of calendar systems (e.g., Google Calendar, Outlook), travel booking, and virtual meeting tools (Zoom, Teams) • Exceptionally organized, punctual, and detail-oriented • Highly self-motivated with a bias toward action and problem-solving • Ability to multitask in a fast-paced environment while maintaining focus and quality • Tech-savvy with a keen ability to learn and implement new tools quickly Preferred Qualifications • Experience in a startup or high-growth business environment • Familiarity with CRM tools and workflow automation platforms • Background in operations, administration, or project management a plus Why Join Us? You’ll be at the center of decision-making and innovation, working closely with a visionary CEO and contributing directly to the success of the business. We offer a dynamic work environment, opportunities for professional growth, and the ability to make a tangible impact every day. Salary $60,000 - $90,000 per year Apply tot his job