Virtual Assistant for a Photography Company

Virtual Assistant for Romantic Storytelling Photography Brand Ongoing | Part-Time | Remote | Flexible Hours Company: Love, Actually Ever After Location: Remote (Asia-friendly timezone preferred) Commitment: 10–20 hrs/week to start Rate: Open to proposals About Us We’re Love, Actually Ever After — a storytelling photography platform capturing heartfelt, modern love stories. Our shoots span across destinations, seasons, and real-life romance — and we work with a growing team of photographers to deliver galleries that feel like poetry, not Pinterest boards. We’re looking for a warm, highly organized Virtual Assistant to join us behind the scenes and support daily operations so our photographers can focus on what they do best: capturing love. What You’ll Be Doing You’ll act as the operational right hand to the company director, and a friendly point of contact for clients and photographers alike. Key responsibilities include: Client Support & Booking - Respond to client inquiries with warmth and professionalism (via email and Instagram) - Send out booking forms, confirmations, and payment follow-ups - Maintain CRM (Notion/Google Sheets/Dubsado) with up-to-date client records - Follow up post-shoot for testimonials and feedback Photographer Coordination - Match clients with available photographers based on schedule and location - Maintain and update a shoot calendar - Send shoot reminders and follow-up messages to photographers - Help track delivery timelines and gallery submissions Workflow & Admin - Prepare email templates and SOPs (you’ll help us work smarter!) - Update status boards and track job stages (inquiry → booked → delivered) - Track payments, photographer payouts, and project earnings Bonus (but not required!) - Experience with Instagram content scheduling or Canva - Familiarity with photography, storytelling, or creative business workflows - Experience using tools like Notion, Dubsado, Acuity or CRMs You’d Be a Great Fit If… - You’re warm, friendly, and emotionally intelligent - You’re super organized — juggling timelines, calendars, and files is your jam - You’re a self-starter who doesn’t wait to be told what to do - You love working with creatives and can match a thoughtful, romantic tone Details Start: In Sept 2025 (Possibly earlier) - 10–20 hours/week (flexible, async-friendly) - Preference for someone in Asia or time zone-aligned regions (e.g. PH, SG, ID, MY, TH) - Long-term collaboration preferred How to Apply Please send a brief message with: - Your experience with admin/client coordination - Any experience with photographers or creative businesses - Your favorite romantic movie (yes, really!) - Your hourly rate and availability We can’t wait to meet you Apply tot his job Apply To this Job