Management Assistant, Academic and Student Affairs - Monroe Community College

About the position Responsibilities • Oversees division functions to ensure efficient day-to-day activities and workflow. • Reviews, evaluates, and recommends revisions to job methods to improve workflow, simplify procedures, or effect operation cost reductions. • Schedules conferences, meetings, and travel; prepares meeting agendas and arranges meeting facilities as required. • Acts as recording secretary; prepares and distributes meeting minutes. • Drafts business correspondence and maintains confidential and general office/electronic files. • Processes and monitors purchases, oversees grant budgets and reports, and manages travel requests. • Orders and supervises the purchase, receipt, inventory, and maintenance of office supplies and equipment. • Establishes, reviews, and assists with divisional budgets and grant preparation and monitoring. • Serves as division timekeeper and responds to day-to-day problems that arise with students. • Manages confidential and sensitive student disciplinary, complaint, and CARE records. • Maintains college software and system expertise, including the student information system and student conduct database. • Prepares annual and data reports as requested and supports division grant-related activities. • Coordinates physical moves and evaluates office space with Academic and Student Affairs Administrators. • Assists staff in requesting enrollment and retention data and coordinating updates. • Manages subordinate staff, ensuring training and office coverage. • Leads or assists in the coordination of Commencement and provides day-of support for divisional activities and events. Requirements • Must currently hold the Monroe County Civil Service title of Management Assistant or be reachable on the current eligible list for this title. • Graduation from high school or possession of an equivalency diploma, plus relevant professional experience or education as defined in the minimum qualifications. Nice-to-haves • Working knowledge of Banner or other student information systems. • Working knowledge of Argos and/or Tableau. • Working knowledge of Microsoft Tools including Excel. • Experience assisting students to resolve complicated issues. • Bilingual and able to read, write, and speak Spanish or other languages proficiently. Benefits • Flexible Work Policy including flextime/staggered shifts, remote work/telecommuting, and compressed work schedule. Apply tot his job Apply To this Job