Experienced Administrative Professional - Faculty Assistant for a Prestigious Law School in Irvine, CA

Introduction to the University of California, Irvine School of Law

The University of California, Irvine School of Law is a revolutionary institution that has been redefining legal education for over a decade. With a strong commitment to public service, diversity, and academic excellence, UCI Law has established itself as a leader in the field of legal education. Our students, faculty, and staff are dedicated to making a positive impact in their communities, and we are proud of our achievements, including over 125,000 hours of pro bono work completed by our students in the past decade.

Job Overview

We are seeking a highly skilled and experienced Faculty Assistant to join our team at the University of California, Irvine School of Law. As a Faculty Assistant, you will provide comprehensive administrative support to our faculty members, ensuring the smooth operation of our academic programs and research activities. This is an exciting opportunity to work in a dynamic and fast-paced environment, collaborating with a team of dedicated professionals who are passionate about legal education and community engagement.

Key Responsibilities

• Provide administrative support to multiple law professors, including course management, word processing, research, and financial administration
• Assume a broad range of administrative responsibilities, including unit operations, event coordination, and direct support to law faculty
• Work independently and collaboratively with other team members to execute tasks and projects in a timely and efficient manner
• Exercise initiative, confidentiality, independence, good judgment, and flexibility in performing a wide variety of duties
• Adjust to changing priorities and multiple demands, working well under pressure to meet deadlines and achieve goals
• Provide a high level of support service to faculty, staff, and students, and the University at large
• Conduct research and provide analyses and solutions for administrative and operational problems
• Apply extensive knowledge of School of Law and University administrative policies and procedures

Essential Qualifications

To be successful in this role, you will need to possess the following essential qualifications:

• Bachelor's degree and 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment
• Broad knowledge of office environments and administrative support needs, with the ability to provide executive-level support in a fast-paced, dynamic environment
• Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training
• Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies
• Ability to work effectively within a team environment, as well as independently
• Excellent interpersonal skills for working with diverse groups of students, faculty, and staff, as well as external professionals and community members who interact with the law school
• Excellent organization, time management, and written and verbal communication skills
• Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output

Preferred Qualifications

While not essential, the following qualifications are preferred:

• Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience
• Experience working with high-level executives, professionals, and/or practicing attorneys
• Experience in legal settings or knowledge of legal studies, the legal profession, and research environments
• Working knowledge of LexisNexis and Westlaw
• Working knowledge of The Bluebook's legal citation rules
• Research and statistical skills
• Working knowledge of appropriate University and agency policies and procedures
• Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, and Canvas LMS (Learning Management System)

Skills and Competencies

To be successful in this role, you will need to possess the following skills and competencies:

• Strong communication and interpersonal skills
• Ability to work effectively in a team environment
• Excellent analytical and problem-solving skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• Strong attention to detail and ability to maintain confidentiality
• Ability to adapt to changing priorities and deadlines
• Strong organizational and time management skills
• Ability to work in a fast-paced environment and meet deadlines

Career Growth Opportunities and Learning Benefits

At the University of California, Irvine School of Law, we are committed to providing our employees with opportunities for career growth and development. As a Faculty Assistant, you will have the opportunity to work with a talented team of professionals, develop your skills and knowledge, and contribute to the success of our academic programs and research activities. You will also have access to a range of training and development programs, including workshops, conferences, and online courses, to help you achieve your career goals.

Work Environment and Company Culture

Our work environment is dynamic, fast-paced, and collaborative, with a strong focus on teamwork and mutual respect. We value diversity, equity, and inclusion, and are committed to creating a welcoming and inclusive environment for all employees, students, and visitors. As a Faculty Assistant, you will be part of a talented team of professionals who are passionate about legal education and community engagement, and who are dedicated to making a positive impact in their communities.

Compensation, Perks, and Benefits

We offer a competitive salary range of $26.14 - $37.46 per hour, depending on experience, as well as a range of benefits, including medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. We also offer a range of employee recognition and reward programs, including employee of the month and year awards, to recognize and reward outstanding performance and contributions.

Conclusion

If you are a highly skilled and experienced administrative professional looking for a challenging and rewarding role, we encourage you to apply for the Faculty Assistant position at the University of California, Irvine School of Law. This is an exciting opportunity to work in a dynamic and fast-paced environment, collaborating with a team of dedicated professionals who are passionate about legal education and community engagement. Don't miss out on this opportunity to join our team and contribute to the success of our academic programs and research activities. Apply today and let's build the future together!

Apply now and become a part of our team!